Terms & Conditions
Website: www.bestdjawards.ro
Last updated: November 9, 2026
1. General Provisions
These Terms & Conditions govern access to and use of www.bestdjawards.ro (the “Website”), the official communication and participation platform for Sibiu Music Fest – Best DJ Awards Edition.
The Website is operated by ASOCIAȚIA CULTURALĂ VIITORUL MUZICAL (the “Organizer”).
By accessing the Website, visitors are informed of these Terms & Conditions. Use of certain features, including account registration, applications, nominations and event registration, may require express acceptance of the applicable terms.
2. Organizer Information
ASOCIAȚIA CULTURALĂ VIITORUL MUZICAL
- Romanian Tax Identification Number (CUI): 32692724
- Registered address: 2 Hermann Oberth Street, Apartment 2, Sibiu, Sibiu County, Romania
- Email: office@bestdjawards.ro
- Website: www.bestdjawards.ro
3. Purpose of the Website
The Website provides information and facilitates participation in project activities, including:
- Information about the project, award categories and associated events;
- Applications and nominations for DJs, artists and music industry professionals;
- Public voting for eligible award categories;
- Publication of nominees, winners and official results;
- User account creation and management;
- Registration for BDA CONNECT;
- Contact and inquiry forms;
- Project news and communications.
4. Website Access
Public sections of the Website are available free of charge without registration.
Certain features may require users to create and access an account.
Users agree to access and use the Website lawfully and responsibly, without interfering with its operation or infringing the rights of others.
The Organizer may perform maintenance, updates or technical changes that temporarily affect access to certain services.
5. User Accounts
Where user accounts are required, users agree to:
- Provide accurate and up-to-date information;
- Maintain the confidentiality of their login credentials;
- Prevent unauthorized access to their accounts;
- Refrain from creating fraudulent accounts or accounts intended to manipulate Website functions;
- Notify the Organizer of suspected unauthorized account use.
The Organizer may restrict or suspend accounts where there are reasonable indications of fraud, abuse, violations of these Terms or threats to platform security.
Any measures taken will be proportionate to the circumstances. Users may request clarification by contacting the Organizer.
6. Applications and Nominations
Applications and nominations may be submitted by the individuals concerned or by third parties, subject to the official competition rules.
Users submitting applications or nominations must provide accurate, relevant and, where reasonably possible, verifiable information.
The Organizer may review submitted information and request additional details or supporting documentation.
Applications or nominations that fail to meet applicable requirements, contain false information or infringe third-party rights may be rejected or removed from the evaluation process in accordance with the competition rules.
Submission does not guarantee acceptance, final nomination, selection or receipt of an award.
Eligibility criteria, selection procedures and other competition-specific requirements are governed by the official Best DJ Awards Rulebook.
7. Public Voting
The Website may enable public voting for selected award categories.
Users must comply with the voting procedures established by the official Rulebook.
Fraudulent activities are prohibited, including unauthorized automated voting, manipulation of results, exploitation of technical vulnerabilities and circumvention of voting restrictions.
The Organizer may review voting activity and take measures provided for in the Rulebook where irregularities are identified, subject to transparency and proportionality.
Voting procedures, validation requirements, scoring systems and winner selection are governed separately by the official Rulebook.
8. User-Submitted Content
Depending on available features, users may submit photographs, biographies, professional descriptions, audio or video materials, documents and links to external platforms.
By submitting materials, users represent that they are entitled to provide them and that their intended use does not infringe the rights of others.
Where materials belong to third parties, users must hold the necessary rights or permissions for their submission and use.
Submission does not transfer ownership of intellectual property rights to the Organizer.
To the extent that the submitting user holds the necessary rights, the user grants the Organizer a non-exclusive, royalty-free license limited to administering applications and nominations, evaluation, presentation, promotion and documentation of the project.
This license permits reproduction, public display and reasonable technical adaptations, such as resizing and formatting, without materially altering the content.
Uses beyond these purposes may require additional authorization.
For nominations submitted by third parties, this provision does not automatically authorize the use of materials for which the submitting person does not hold the necessary rights.
The Organizer may reject or remove unlawful, offensive, misleading, non-compliant or rights-infringing content.
9. Publication of Nominees and Winners
The Organizer may publish relevant professional information about nominees and winners, including stage names, award categories, biographies, professional achievements and public links.
Photographs and other protected materials will be published subject to applicable rights and authorizations.
Authorized materials may be used to communicate and promote the project through the Website, social media, press materials and other official channels.
Personal data will be processed in accordance with the Privacy Policy.
10. BDA CONNECT and Event Participation
The Website may provide registration facilities for BDA CONNECT and other associated project activities.
Registration for BDA CONNECT is free of charge.
Submitting a registration form does not automatically guarantee access to every activity where capacity limits, organizational requirements or communicated confirmation procedures apply.
The Organizer may request attendance confirmation and provide information about schedules, venues and access arrangements.
Programs, speakers, guests and activities may change due to organizational circumstances or events beyond the Organizer’s reasonable control.
Where significant changes occur, the Organizer will make reasonable efforts to inform registered participants in a timely manner.
Terms applicable to other events, including any paid ticketing arrangements, will be communicated separately where relevant.
11. Intellectual Property
Original Website elements, including design, written content, graphics, visual identity, multimedia materials and platform structure, are protected by applicable intellectual property laws.
Rights in these materials belong to the Organizer or the relevant rights holders who have authorized their use.
Unauthorized reproduction, distribution, modification or commercial exploitation of protected materials is prohibited.
Commercial use of project names, logos and visual identity elements, or use suggesting official affiliation or endorsement, requires authorization from the relevant rights holder.
12. Acceptable Use
Users must not use the Website to:
- Submit false or misleading information;
- Infringe copyright, image rights or other third-party rights;
- Distribute unlawful, threatening, discriminatory or abusive content;
- Gain unauthorized access to accounts, systems or data;
- Introduce malicious software or disrupt Website operations;
- Manipulate applications, nominations or voting processes;
- Engage in spam or other abusive activities.
The Organizer may take proportionate measures to prevent or address violations.
13. External Links and Services
The Website may contain links to third-party platforms, including social networks, streaming services, event platforms and partner websites.
These services may operate under their own terms and privacy policies.
The Organizer does not control independent third-party services and is not responsible for their content or actions, except where liability is established by applicable law.
14. Website Availability
The Organizer makes reasonable efforts to maintain the Website’s functionality and security.
However, uninterrupted availability or complete freedom from technical errors cannot be guaranteed.
Certain functions may be temporarily suspended for maintenance, updates, security purposes or incident resolution.
Where technical issues affect competition procedures, the official Rulebook will also apply.
15. Limitation of Liability
To the extent permitted by applicable law, the Organizer is not responsible for damage arising exclusively from users’ improper use of the Website, inaccurate information supplied by users or the actions of independent third parties.
Nothing in these Terms excludes or limits liability where such exclusion or limitation is prohibited by law.
These Terms do not restrict users’ mandatory statutory rights.
16. Personal Data Protection
Personal data is processed in accordance with the Privacy Policy available on the Website.
Users are also encouraged to review the Cookie Policy for information about the technologies used by the platform.
17. Changes to These Terms
The Organizer may update these Terms to reflect legal, technical or organizational changes.
The updated version will be published on the Website together with its latest revision date.
Material changes affecting accounts or services will be appropriately communicated where necessary.
Changes will not retroactively affect acquired rights or existing obligations except where permitted by law.
18. Governing Law and Dispute Resolution
These Terms are governed by Romanian law and applicable mandatory provisions of European Union law.
Any disagreements should initially be addressed through amicable communication with the Organizer.
Where an amicable resolution is not possible, disputes will be referred to the competent courts under applicable legislation, without prejudice to mandatory consumer protection rights where relevant.
19. Contact
For questions or complaints concerning the Website:
ASOCIAȚIA CULTURALĂ VIITORUL MUZICAL
Romanian Tax Identification Number (CUI): 32692724
2 Hermann Oberth Street, Apartment 2
Sibiu, Sibiu County, Romania
Email: office@bestdjawards.ro
Website: www.bestdjawards.ro